Settlement Audit Settlement Audit Checklist Audit Type(Required)Please Select2 Week1 WeekSettlement DateHiddenMatter Email(Required) HiddenReference Number(Required) HiddenMatter Type(Required)Please SelectQLD ConveyancingNSW ConveyancingQLD Retirement VillageHiddenConveyancing Type(Required)Please SelectSalePurchasePurchase – OTPPEXA Settlement?(Required)Please SelectYesNoName of person completing the Audit(Required) Sale – 2 Week AuditDepositCompletedOutstandingNot ApplicablePaid – Agent confirmed receiptUnpaid – Written to Buyer reserving rightsUnpaid – Set Task to account for Deposit in Settlement FiguresCommissionCompletedOutstandingNot ApplicableAgent has confirmed Commission owingShortfall has been entered in Settlement FiguresShortfall has been added as Destination Line Item in PEXAConfirmed Agent Bank Account Details** Conducted Read Out, Read Back OR Account Details have previously been confirmed and Read Out, Read Back File Note is saved to Agent Contact Card.Mortgage – Discharge Authority (DA)CompletedOutstandingNot ApplicableDA signed by Seller & submitted to BankBank confirmed receipt of DAPower of AttorneyCompletedOutstandingNot ApplicablePOA RegisteredATO GST Withholding Notice (GSTW)CompletedOutstandingNot ApplicableSeller advised whether GSTW appliesSeller provided details for GSTW NoticeGSTW Notice given to BuyerBuyer provided GSTW Form 1 & Payment SlipATO FRCGW Clearance CertificateCompletedOutstandingNot ApplicableSeller provided FRCGW CC to BuyerFRCGW CC not available – Buyer notified that FRCGW appliesFRCGW added to Settlement FiguresNote: 1. Related Party Transaction – consider whether ‘market value’ of Property is over $750,000.00. 2. Mortgagee in Possession – we will require either: a) The Mortgagee in Possession provides a Clearance Certificate in the name of the registered owner; or b) The Mortgagee in Possession provides a written declaration to the Buyer that the amount to withhold is varied to nil under this instrument: https://www.legislation.gov.au/Details/F2020L01291 Transfer Documents (Paper)TD – Transfer DocumentsCompletedOutstandingNot ApplicableTD posted to Seller for signingTD signed and returned by SellerTD signed and dated correctlyTD undertaking from BuyerTD returned to BuyerTD not returned to Buyer – taking to Settlement, posted to Settlement AgentPEXAMOT – Mortgagee on Title TD – Transfer DocumentsCompletedOutstandingNot ApplicablePEXA Workspace openedPEXA invitations to MOT & BuyerPEXA TD preparedCOI, CAF, VOIPEXA Audit PassedTenancyCompletedOutstandingNot ApplicableNotify Property Manager of Settlement DateRental Adjustment required at Settlement?Rental Statement obtained for AdjustmentsTenancy Documents receivedEvidence of last Rent Increase receivedNotice of Attornment received Book SettlementCompletedOutstandingNot ApplicableBook Settlement with BankBook Settlement with BuyerBook Settlement AgentAdvise Agent of Settlement TimeAdvise Seller of Settlement TimeRemind Seller where to deliver Keys Prepare Settlement FiguresCompletedOutstandingNot ApplicableBuyer provided copy of searchesAdjusted for rates, water, body corporate, rent & agreed reductionsPayment entered for outstanding rates, water, body corporate, land taxPayment entered for Agent Commission, FRCGW, GSTW, BTR FeesPrepare Draft Settlement FiguresSend Draft Settlement Figures to Buyer & Seller Purchase – 2 Week AuditDepositCompletedOutstandingNot ApplicablePaid – Buyer confirmed paymentPaid – Agent confirmed receiptUnpaid – Advised Buyer of risks & set Task to account for Deposit in Settlement FiguresPower of AttorneyCompletedOutstandingNot ApplicablePOA RegisteredATO GST Withholding Notice (GSTW)CompletedOutstandingNot ApplicableSeller advised whether GSTW appliesGSTW Notice given by SellerGSTW Form 1 Lodged & Payment Slip sent to SellerATO FRCGW Clearance CertificateCompletedOutstandingNot ApplicableSeller provided FRCGW CC to BuyerFRCGW CC not available – FRCGW added to Settlement FiguresFRCGW Purchaser Payment Notification Form LodgedNote: 1. Related Party Transaction – consider whether ‘market value’ of Property is over $750,000.00. 2. Mortgagee in Possession – we will require either: a) The Mortgagee in Possession provides a Clearance Certificate in the name of the registered owner; or b) The Mortgagee in Possession provides a written declaration to the Buyer that the amount to withhold is varied to nil under this instrument: https://www.legislation.gov.au/Details/F2020L01291 Transfer Documents (Paper)TD – Transfer DocumentsCompletedOutstandingNot ApplicableTD posted to Seller for signingTD signed and returned by SellerTD signed and dated correctlyTD Posted to Settlement AgentTD not returned to Buyer – Seller taking to SettlementStampingQRO – Queensland Revenue OfficeCompletedOutstandingNot ApplicableSigned & Dated QRO Forms heldMarket Appraisal meets QRO requirementsReview QRO Exemption Requirements (if applicable)PEXAIM – Incoming Mortgagee TD – Transfer DocumentsCompletedOutstandingNot ApplicablePEXA Workspace openedPEXA invitations to IM & SellerPEXA TD preparedCOI, CAF, VOIPEXA Audit PassedTitle InsuranceCompletedOutstandingNot ApplicableTitle Insurance orderedDisbursement automatically added in BillingBook SettlementCompletedOutstandingNot ApplicableBook Settlement with BankBook Settlement with SellerBook Settlement AgentAdvise Agent of Settlement TimeAdvise Buyer of Settlement TimeRemind Buyer where to collect Keys SearchesCompletedOutstandingNot ApplicableAll searches orderedAll search results returnedSearch letter to BuyerTenancyCompletedOutstandingNot ApplicableNotify Property Manager of Settlement DateRental Adjustment required at Settlement?Rental Statement obtained for AdjustmentsTenancy Documents receivedNotice of Attornment received Prepare Settlement FiguresCompletedOutstandingNot ApplicableAll searches completed and results returnedAdjusted for rates, water, body corporate, rent & agreed reductionsPayment entered for outstanding rates, water, body corporate, land taxPayment entered for Agent Commission, FRCGW, GSTW, BTR FeesPrepare Draft Settlement FiguresSend Draft Settlement Figures to Seller & Buyer Sale – 1 Week AuditReview File – Everything in Order?CompletedOutstandingNot ApplicableCOI, CAF, VOIPEXA Audit PassedSeller Bank Account Details VerifiedSeller Address After SettlementAgent Tax InvoiceAdvise Seller where to deliver KeysFinal Settlement Statement to Seller & BuyerReconfirm Settlement Time with SellerTenancy documents including evidence of last rent increase sent to OSPurchase – 1 Week AuditReview File – Everything in Order?CompletedOutstandingNot ApplicableCOI, CAF, VOIPEXA Audit PassedBuyer Bank Account Details VerifiedPayment Directions from SellerFinal Settlement Statement to Buyer & SellerRequest Shortfall Funds from BuyerReconfirm Settlement Time with BuyerRemind Buyer to complete Pre-Settlement InspectionAdvise Buyer where to collect KeysLodge GST Form 2 and send to SellerPost Transfer to Settlement AgentOrder Title InsuranceSale – Settlement Date AuditSettlementCompletedOutstandingNot ApplicablePEXA Audit PassedPayment Directions to BuyerSettlement Instructions to AgentPurchase – Settlement Date AuditSettlementCompletedOutstandingNot ApplicablePEXA Audit PassedStamping LodgedPayment Directions from SellerPayment Directions to BankRequest Trust Cheques from Operations TeamBook Source Funds Sign off with Operations TeamSettlement Instructions to AgentLast Check – Settlement Disbursements & PaymentsCompletedOutstandingNot ApplicableTitle Search FeeSettlement Agent FeeBank Cheque FeeLodging Agent FeeTitle Insurance DisbursementTransfer DutyRegistration Fees (inc Mortgage Release Fee)BTR FeesAdditional Notes